Here are three things to think about when deciding which forms and processes you could manage online:
- Which forms contain requirements for state, federal, or policies?
Human Resources processes are almost inextricably linked to legal and board policy requirements. Managing these processes online with a flexible online platform like Informed K12 could help reduce any missing forms or missing information that could be easy to skip with a paper form. Example forms include:
- New employee packets (including W4 and I9)
- Benefits forms
- Insurance policy enrollment
- High volume, repetitive processes that occur at least once per school year
Every year, new employees are hired, promoted, or moved across departments and school sites. Automating these kinds of processes could significantly reduce hours spent on repetitive form filling and make it easy to track which forms have been completed and which forms may still be waiting for a signature or approval. Example forms include:
- Employee annual acknowledgements
- Employee intent to return
- Support vital communication and coordination between school sites and the central office
Districts are often a critical support center for dozens of school sites and have to field numerous HR requests on a regular basis that significantly impact how schools operate. Many of these processes take weeks to complete if done by paper. Informed K12 can help reduce these processes to just a few days and keep important requests moving swiftly. Common forms include:
- Personnel requisitions
- Change of status forms
- Leave requests
What do you think would be ideal forms or processes to automate for HR? We'd love to hear your thoughts in the comments section below! And remember, If you're new to Informed K12, request a free product demo with one of our district specialists to start the conversation about form automation.
