Problem: Simi Valley Unified School District, one of the largest districts in Ventura County, faced significant operational challenges in managing its internal processes across a large and diverse team of educators and administrators. The district’s Request for Personnel process, essential for hiring and staffing, was prone to delays and bottlenecks due to reliance on manual, paper forms. The need for multiple approvals and signatures created further backlogs, particularly during peak periods, slowing down district operations and limiting transparency. Associate Superintendent Ron Todo recognized that these inefficiencies could hinder the district's mission to serve its students and staff without a streamlined approach effectively.
Outcome: Through its partnership with Informed K12, Simi Valley Unified School District successfully digitized the Request for Personnel process. By automating processes and integrating timestamped approvals, the district could finally track submissions in real-time, reducing delays and allowing staff to focus on higher-value tasks. The impact extended beyond Requests for Personnel, as digitization boosted overall efficiency across multiple departments, increased employee satisfaction, and inspired other local districts. The transformation of Simi Valley Unified School District's processes has made them a leader in workflow innovation, demonstrating that operational hurdles can be overcome with the right tools.
“We needed a workflow solution for accountability.”- Ron Todo, Associate Superintendent of Business and Facilities